‘Paperless office’. The idea is novel, but the chance of businesses and offices running 100% without paper is very slim. Yes, we can cut down on wasting paper and digitize much of what happens on an average day. However, something as simple as a business card proves that paper is still here to stay. This is still the quickest, most effective way to give or receive personal information.
However, receiving a business card carries the risk of you dropping it in your pocket or drawer, right? If you don’t want to waste time looking for those details ever again, you need the tool that combines the best of paper and technology: Business card scanners.
Thanks to the innovative use of OCR (Optical Character Recognition) technology, you can capture all information via your Smartphone camera, save it and retrieve it for future use.
To pick your ideal option, ask yourself these questions:
- Does it save it in a format I can use?
- Will it cater for the language/s I operate in?
- Will I use the features I pay for?
For the most user friendly options on the market today, we suggest you pick from the list of some of the best business card scanner apps below.
We start off with an app specifically designed for iOS. Unfortunately, Android users can’t use it, but its features are impressive enough to place it first on our list. This includes scanning business cards, but also updating information such as when a contact has a promotion or moves to a different company. All of this can happen automatically. Use this data to optimize your networking processes.
Despite its many features CamCard is surprisingly user friendly too.
Why stop at improving how you capture information? What about enhancing how you share your own? The Haystack app empowers you to market your brand more effectively by creating templates on the app. Now you can share your information via a range of file types such as vCard or VCF. Bonus: The person receiving your digital business card doesn’t need the app to open it.
When it comes to scanning others’ information the app allows unlimited scans and a free version is available.
This is one of those impressive allrounder packages. ScanBizCards by CircleBack firstly works in 21 different languages and it makes it easy to scan, use & export data. You can even use automated introduction emails (with your VCard) to make sure your new business contact doesn’t forget who you are either.
A nifty feature is that you can scan both sides of the card and page through them. Just note that this is an app exclusive to iPhone and not all services are free.
For those of you that don’t want a unique app for each aspect of your work life, Office Lens from Microsoft can scan other documents too: Use one tool to digitize everything related to your business.
Note that it’s not the best when it comes to CRM integration or manual transcription support, but its accuracy is impressive. That means fewer mistakes compared to some other apps.
Business Card Reader
Engage easily with your global audience by using apps like Business Card Reader that can identify contact information in 25 different languages. The technology is advanced enough that it will complete some information automatically such as postal codes. Any unusual characters are marked so you can edit if necessary.
There is a free version but it has limited functionality. It’s worth investing in a premium package for unlimited scans, backups and easy export features.
If you have an Apple Watch you can make calls directly from this platform.
This app can handle high volumes and it’s a user friendly platform. If you don’t want to waste time on getting to know complicated software, this is a good option.
It works for both Android and iOS which not all these featured apps can say. It’s also compatible with 25 languages—pretty impressive! Sharing options include iTunes File Sharing and Open IN.
Unfortunately, it has quite limited functionality for an app you must pay for.
So, what do you do if you’re at a conference and meet a whole group of potential business partners? You’ll have more time to engage and network if you use Wantedly People, since it can scan all of their cards at once.
This tech is so advanced that it will discern the cards from one another and extract the information from each. You can scan up to 10 at a time. It’s also handy for secretaries that need to update client or partner information after an employer comes back from multiple meetings. Tech should help everyone save some time.
Of course, the best news is that the app is free.
You’ll find Evernote on many different ‘Top 10’ lists because it has so many features. And yes, it can even save your business card data. If you already use this app it means you don’t have to get to know another app; just utilize this feature. Just note that it saves it to the Evernote files.
Here’s the ultimate in smart tech: This app will keep the information updated by scanning contacts’ changes on LinkedIn profiles.
This is unfortunately not for everyone as it’s an iOS supported app. You also have to pay $1.99 or more if you want all the benefits of the premium version.
However, we still rate it as one of the best ones as it’s easy to add your own images or notes to the card. It’s a sensible feature if you network with many people on a daily basis and can’t risk forgetting important details about them. This one also recognizes nine different languages—not the best in the business, but still impressive.
It’s not the best on the market yet, but you can get this app without paying anything. That doesn’t mean it’s low in quality: It’s bound to impress with how much it can do an how quick it works. It only takes three seconds to scan a card. The technology is advanced enough to ensure a high level of accuracy and you can scan multiple cards at once.
Yes, you can use your Smartphone’s camera and capture normal images of business cards. But what then? You’ll have to retrieve an image and type in contact details manually if you ever need to use it. So, cut down on manual work, get a business card scanner app and make your life easier. It’s what technology is all about.